Data retention summary

This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.

Site

Category

Site Training data

Electronic records of courses and course activities accessed by a user. Typically completion data that shows the learner which activities he or she has completed or how many attempts he or she has used during an assessment.


Purpose

Site Attainment data

This information helps PD Glades Learning and the user to monitor progress through a course. Typically date, time, name, surname, which component of the course has been accessed and the user’s IP address is recorded. Should a PD Glades Learning client (typically the user’s employer or school management) enquire whether a course has been completed by the user, this information enables PD Glades Learning to provide the progress report. The IP address is recorded as the Learning Portal software can restrict access from specified IP addresses.

Retention period
1 years
Lawful bases
Contract (GDPR Art. 6.1(b)) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Users

Category

Training data Users

The user’s name, surname, IP address, date and time of enrollment and every access, as well as email address is recorded. A log is generated detailing the courses and course activities accessed by the user - typically progress and completion data that shows the learner which activities he or she has accessed or completed. This information is also used on any progress or completion reports that the employer or school management may request.


Purpose

Attainment data Users

Facilitates progress reports and record keeping of active or past users on the Facilitates progress reports and record keeping of active or past users on the PD Glades Learning Portal.

Retention period
1 years
Lawful bases
Contract (GDPR Art. 6.1(b)) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Course categories

Category

Course categories Category

Categorizes PD Glades courses.


Purpose

Main Course Categories

No user data is recorded when courses are categorized.

Retention period
1 years
Lawful bases
Contract (GDPR Art. 6.1(b)) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Courses

Category

Main Course Categories

Training data:
Categorizes PD Glades courses. No user data is recorded when courses are categorized.


Purpose

Main Course Categories

No user data is recorded when courses are categorized.

Retention period
1 years
Lawful bases
Contract (GDPR Art. 6.1(b)) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Activity modules

Category

Activities and resources

Training data for activities and resources
Records of courses and course activities accessed. Typically, completion data that shows the learner which activities he or she has completed or how many attempts he or she has used during an assessment. The information recorded for each Activity is detailed in the Purpose section. Once you pass an assessment and that qualifies you for a certificate, the certification system will record your name, surname, email address and which course you have completed and on what date.


Purpose

Activity modules

Lessons

The following information is recorded for each user:

  • Which lessons have been accessed
  • Whether the lesson has been completed or not
  • Date and time of lesson access and completion
  • User’s IP address

Assessment or Quiz
The following information is recorded for each user:

  • User’s name and surname
  • Number of assessment attempts
  • Assessment results (score)
  • Date and time of each assessment attempted
  • For each question, whether each question answered, was correctly answered or not
  • User’s IP address

Certificate
The following information is recorded for each user who generates a certificate:

  • User’s name and surname
  • User’s email address
  • Date and time the certificate was generated
  • A unique code for the certificate, linked to that user’s account on the Learning Portal
  • User’s IP address

Questionnaire or Survey
The following information can be recorded for each user who completes a survey to provide feedback on the lesson completed:

  • User’s name and surname
  • User’s comment / feedback provided
  • Date and time comment was submitted
  • IP address from where comment was made

However, PD Glades records user feedback anonymously.

SCORM package
The following information is recorded for each user when viewing an animation (PD Glades uses a SCORM package to create and deliver the animations):

  • User’s name and surname
  • Date and time of an animation was viewed
  • User’s IP address

Activity authoring tool
PD Glades courses use an activity authoring tool to create interactive exercises designed to enhance comprehension and retention of information. The activity does not record any user information.

Retention period
1 years
Lawful bases
Contract (GDPR Art. 6.1(b)) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

Blocks

Category

Blocks

Course completion status is available as a block on the PD Glades Learning Portal but is not used or exposed to users. 


Purpose

Blocks

The user’s course completion may be shown to each individual user as a checkbox next to each lesson or activity. It is not available to other users, it is private information. Administrators can access a report which shows the completion status for all the users enrolled on that particular course.

Retention period
1 years
Lawful bases
Contract (GDPR Art. 6.1(b)) Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract